Sport Protocols

From 12th April updates:

The Rule of 6

This will be the overriding principle for all outdoor social contact. All persons on venue to comply with the rule of six (not two households, as this will be difficult to steward and police) and for groups to keep a 2m Social Distance.

Test & Trace

Details of all support staff and connections should be available for Test and Trace requirements. The lead person (Competitor) is responsible for ensuring information can be provided for their support staff and owners if required. As an addition the NHS QR Code may be available to scan for people on venue if they have the NHS Covid-19 App as part of the NHS Test and Trace Service in England.

Behind Closed Doors Policy

Events may be able to open doors for wider public attendance, but they reserve the right to run Behind Closed Doors. Please check BE schedule for up-to-date information.

Support Team

1 x Rider and 2 x Support per Horse. Riders and Support to bring their own PPE: Face Coverings, Gloves and Hand Sanitiser. For use in situations where Social Distancing is not possible (Retrieving injured or loose horses for example).

For advice and protocols on Foreign Travel and Competing abroad please see up to date information on BE Website.

View our guide for Returning to Eventing below.

As we resume eventing our focus remains on keeping all participants safe, whilst enabling everyone to enjoy a competition experience as close to normal as we can.  We continue to work in line with current government guidance and will update protocols as restrictions change.

We would like to take this opportunity to thank you all for your patience and support and look forward to seeing you all out eventing soon.

Download Prize Money Claim Form HERE

FAQs: Local Restrictions and BE Protocols

Guide to returning to Eventing

Q & A

Where can I find the sport resumption fixtures calendar?

An up-to-date schedule can be found HERE

Will the sport look different when it resumes?

Yes, British Eventing has been given the green light to resume our events based on the protocols we have in place. An overview of what to expect can be found below.

Are there guidelines in place for volunteers?

Yes, BE has provided guidance to organisers and each event will have a policy in place for their volunteers. Venues will be providing hand santiser and PPE will be provided for roles where appropriate. Volunteers are encouraged to bring their own food and drink and briefings will be done online. Where possible it is encouraged that own equipment is used i.e. clipboards and equipment that is provided will be done so in a way to minimise contact. Whistles which are provided are to be kept by Fence Judges. Where volunteers are from the same household or bubble, they will be able to work in pairs, otherwise volunteering roles will be separate and in line with social distancing requirements. We would encourage anyone who has been advised that they are more vulnerable to continue to follow government advice.

What are the protocols for self-certification

Further to the communications we have issued regarding EHV-1 and the BEF guidance on suggested protocols for self-certification, we have worked with the BEOA (our Organisers Association) to implement the following:

In line with the BEF guidance, you are required to self certify the health status of your horse/s 24 hours prior to attending any BE training or competition.  

For competitions, download the form below. Non completion may result in you not being permitted to enter the event site.

For BE training, you will be emailed the self-certification form and will be required to return it to the training organiser 24 hours prior to the training session.  Again, non-completion of the form may result in you not being able to take part.

Find out more about self-certification here

Download the form here

Does my horse have to be vaccinated?

Click on the passports and vaccinations tab below to find out more information. 

Pre-Competition

Entries

You will enter online in the usual way.  You will be required to pay your start fee with your entry – this will be refunded to you after the date of competition if you do not start the competition.  Please ensure when making your entry that you tick the box and add the fee.  Your entry will not be accepted without a valid start fee being paid.

Ballot Date

The timescales between events opening their entries and their ballot date will be shorter to what members have previously experienced.  Numbers of competitors will be reduced and normal ballot procedures will apply.

Withdrawal & Refund Policy

As per Chapter 4 of Members Handbook.

Horse Substitutions

As per Rule 4.7 in the Members Handbook save for. Substitutions must use the same phase times as the original horse. All requests need to be via email or text prior and during event and on event substitutions need to with the permission of the BE Steward. The event can take electronic payment only or head office can deal with payment.

Pandemic Refund Policy

Covers the period between ballot date until 3 days prior to start of competition. This is set by each Event and published on Event Schedule.

Competitor Limits

The Maximum number of entries which may be accepted by Events from the point of sectioning onwards will be 280. This will remain under review.

Multiple Riders

As per Rule 4.2.2

Support Team

1 x Rider and 2 x Support per horse. A maximum of 2 Children of 11yrs old or under (connected to the rider) may attend and must stay under the direct supervision of the support team and or owners. Children over 11 years of age may attend if competing or where they are the support person for the rider permitted by these protocols. All children must abide by the protocols for sport resumption.

U18 Riders (Youth)

Two parents/guardians are permitted.

Number bibs

You will also be required to print your own bib numbers and bring them with you to the event.  A template will be made available to you. Competitors can write their number on an A4 piece of paper, but it must be clearly legible.

Remember to print one for each side of your number bib, and some events are requesting you display your number in your vehicle (please check the Newsflash, on the event's page under Fixtures and Results, for more details).

 

Download number template for rider numbers 1 - 999 (Word Doc)

Download number template for rider numbers over 1000 (Word Doc)

Number template for rider numbers 1 - 999 (PDF)

Number template for rider numbers over 1000 (PDF)

Arrival to event

Lorry Parking

10m Space between Lorries if tying up on both Sides, 5m Space between Lorries if tying up on one side, 3m Space between Lorries if not tying up outside. Please follow instructions of event staff.

Arrival

Please show your Bib numbers for check in to venue.

Owners

No restrictions on numbers of Owners in attendance. Owners whose horses are not competing will not be permitted.

Children

A maximum of 2 x Children of 11yrs old or under (connected to the rider) may attend and must stay under the direct supervision of the support team and or owners. Children over 11 years of age may attend if competing or where they are the support person for the rider permitted by these protocols. All children must abide by the protocols for sport resumption.

On Event

Dogs

Strictly on leads at all times.

Organisers

Can set additional venue specific rules.

Event Site

Refreshment and essential Saddlery/Equine trade stands will be allowed on venue employing strict SD measures. Photography and Video allowed - Online sales only. No screens.

Trade stands

In line with the opening of non-essential retail, additional trade stands will be allowed. Numbers will be limited and appropriate to the size of the event site.

Event Information

No on site Event Office/Secretary. An optional Information Point for competitors to summon assistance i.e. Vet Farrier etc. All other event specific information available online via the website & E Programs

Random Passport & Vaccination & Body Protector checks will continue

Hat Tagging

Please contact an appropriate Steward or Information Point.

Communications & Public Address

PA available for H&S announcements in Lorry Park, Show Jumping and Cross Country. Commentary is not mandated for events.

Toilet & Welfare Facilities

Please adhere to all instructions and use your own Lorry facilitiesif you have them available.

Waste Management

 Members are encouraged to take home all their waste.

Toilets & Welfare

Hand washing or sanitizer available both outside before entering and inside. Please follow all instructions.

Hand Sanitiser

Stations to be provided where appropriate for all on venue. Members are encouraged to bring their own hand sanitiser.

Dressage

Arena Stewards

Please respect personal space of all stewards at all times.

Warm up areas

Warm up areas are restricted to numbers, as per our resumption plan. Maximum competitor numbers will be displayed on the entrance and controlled by stewards. No Trainers or Coaches in warm up areas.

Riding

Whilst mounted please keep your Social Distance from all competitors, even if you are in the same bubble, our Stewards do not know!

Show Jumping Phase

Arena Stewards

Please always respect personal space of all stewards

Warm up areas

Warm up areas are restricted to numbers, as per our resumption plan. Maximum competitor numbers will be displayed on the entrance and controlled by stewards. No Trainers or Coaches in warm up areas.

Riding

Whilst mounted please keep your Social Distance.

Warm up fence stewards

Venue may provide Fence Stewards, or a rider may provide 1 x groom/connection to raise practice fences Disposable or non-porous gloves to be used. Alternatively, if hand sanitiser is available, hands can be cleaned before and after handling warm up fences.

Course Plans

Posted Online and/or large onsite boards.

Course Walking

Keep your Social Distance and DO NOT TOUCH FENCES OR POLES

Arena

Separate exit and entrances

Cross Country Phase

Arena Stewards

Please always respect personal space of all stewards

Warm up areas

Warm up areas are restricted to numbers, as per our resumption plan. Maximum competitor numbers will be displayed on the entrance and controlled by stewards. No Trainers or Coaches in warm up areas.

Riding

Whilst mounted please keep your Social Distance from all competitors, even if you are in the same bubble, our Stewards do not know!

Course Plans

Posted Online and/or Cross Country App.

Scores & Results

Event Scores

No scoreboards or Screens will be used on venue. All scores to be accessed online either through BE Website or other Live Scoring platform on mobile devices. Scores will be final by 23:59 hrs. on the day of competition.

Dressage Sheets

Policy for returning Dressage Sheets to be detailed in Event Schedule. Several options may be available: SAE Envelopes, Ability to photograph sheets at Information Point before sheets can be released or a drive through collection on exit, if the organiser is employing a data capture process, and the sheets can be released in time to satisfy the Arrive, Compete, Leave protocol.

Prizes

Prizes

No formal Prize givings will be held. Prize Money will be paid by BACS, competitors need to ensure they have emailed an Online Prize Money Claim Form to the Event.

Rosettes & Prizes in Kind

If awarded will not be on event (under review for change).

 

Prize Money and Prize Policy

This will be stated in the Event Schedule and correct on Entries Open Date. Prize money will be awarded as a minimum to 4th place, with the following exceptions.

Where there are less than 10 starters - 1st place

Where there are less than 16 starters - 1st & 2nd place

Where there are less than 22 starters - 1st to 3rd place

 

Additional Days

If an Event is permitted to run additional numbers or extra cross country days, prize money will be paid as per BE Rule Book 8.3.4 across all classes on all days.

Event Scoring Queries & Discipline

Event Scores

No scoreboards or Screens will be used on venue. All scores to be accessed online either through BE Website or other Live Scoring platform on mobile devices. Scores will be final by 23:59 hrs. on the day of competition.

Dressage Sheets

Policy for returning Dressage Sheets to be detailed in Event Schedule. Several options may be available: SAE Envelopes via an internal postbox, the ability to photograph sheets at Information Point, collection at an Information Point or a drive through collection on exit. Collection of sheets may require Face Coverings to be worn.

Queries & Objections

All queries and objections will need to be communicated to the BE Technical Adviser or BE Steward via Mobile Telephone / email / Event Radio. This will have to be done, where possible, before the competition has concluded whilst volunteers and judges are still on venue or at the latest by 20:30 hrs. on the day of competition relating to the score.

Process for Queries

The BE Technical Adviser will investigate the query and gather all evidence. On the basis of the evidence the BE Technical Adviser and BE Steward will decide on the course of action.

Result of Queries

These will be communicated by Mobile Telephone or email to the competitor, by either the BE Steward or Technical Adviser.

Appeal Process

There is no appeal relating to any aspect of the competitors score once a decision by the BE Steward has been made (Rule 8.2.3). Discipline issues will be dealt with where appropriate face to face in a Socially Distant manner or via telephone/email and as per Chapter 3 of the BE Rules and Members handbook.

Passports & Vaccinations

 

Passports

A valid passport and vaccination record

• must accompany the Horse to all Events,

• must be available for inspection on collection of numbers,

• must be produced on request at any other time during the Event.

Failure to comply with these requirements is a breach of this Rule and the Horse will not be allowed to compete.

Vaccinations

National Competitions

No Horse may take part in a BE National Event (which includes entering competition stables) unless it has a current vaccination against equine influenza which complies with the following conditions:

• Two injections for primary vaccination, not less than 21 days and not more than 92 days apart, are required before being eligible to compete.

• A first booster injection must be given within seven months (not more than 215 days) after the second injection of primary vaccination.

• Subsequent booster injections must be given at intervals of not more than one year, commencing after the first booster injection.

• In order to compete a horse must be vaccinated in accordance with the above rules and MUST also have had a vaccination within 6 calendar months and 21 days of the competition, BUT;

• A horse may not compete if it has been given a relevant injection on any of the seven days before it is to compete at the event. Thus, a horse vaccinated on Friday 1st, may not compete before Saturday 8th.

• No injection should have been given 7 days before the competition.

The Record of Vaccination(s) in the Horse’s passport must be completed by the appropriate veterinary surgeon (who is neither the Owner nor the Competitor of the Horse) in which the record of injection(s) is completed, signed, and stamped line by line.

Notwithstanding the above, at the discretion of the Event Veterinary Officer, in consultation with the BE Steward, in cases where there are other historical discrepancies in a Horse’s vaccination record, that Horse may nonetheless take part in an Event on such conditions as the Veterinary Officer considers appropriate, but the circumstances must be noted on the certificate. The Horse must be re-vaccinated to comply with this Rule and the certificate duly completed before it becomes eligible to compete in its next Event.

Vaccinations – International Competitions.

All Horses intending to participate in FEI competitions must have at least received an initial primary course of two vaccinations, given between 21 and 92 days apart. A first booster injection must be given within 7 months after the date of administration of the second primary dose, with at least annual boosters given subsequently (i.e. within one year of the last dose). No vaccination must have been administered within the previous seven days before the commencement of competition or entry to FEI stables.

Members are therefore advised to check their Horses’ vaccination dates carefully before applying for FEI passports and entering FEI Events as this vaccination interval is slightly shorter than required under BE rules. If the Horse is scheduled to take part in an FEI competition, the last booster must have been given within 6 months and 21 days of arrival at the FEI Event. (The 21-day window has been provided to enable vaccination requirements to fit in with the competition schedule.)

Overnight stays for competitors

 

Numbers staying on site to be restricted to competitors and 1x direct support per horse.

Details of all competitors and support people to be recorded for Test &Trace requirements, a wristband system will be employed.

Numbers of competitors stabling onsite will be kept to a minimum. Stable Manager services to be completed online/pre-event where possible.

An onsite Stable Manager Office will be available but please observe social distancing.

Stables should be thoroughly cleaned before use.

NO ‘hot’ stabling over event. Communal contact points and facilities should have hand sanitiser available for use such as next to water taps, wash down areas and muck trailers.

NO stable equipment to be shared between competitors. Please adhere to all signage in stable area. If Social Distancing it is likely to be compromised in stable areas, face coverings must be worn.

Events have the right to mandate face coverings, in the stable area, if considered necessary.

Lorries in overnight lorry park should be minimum 3m apart. Separate lorry parking area for overnight stabling competitors to be reminded to observe all HMG social distancing rules (The Rule of 6) and not share facilities/space within lorries.

C19 stewards to monitor overnight lorry parks and stables competitors to be self-sufficient and use facilities in their own lorries where possible. Toilets if available, should be single units and not communal blocks, and be cleaned three times a day and serviced overnight.

NO shared shower facilities on venue (Until the 17th May, under regular review)

Further Questions?

If you have any other questions about the return to eventing, please use the Contact us form and we will provide any follow up guidance or clarification, as necessary. Further guidance will be released soon.

Please stay at home if:

You have any symptoms of coronavirus (high temperature, new, continuous cough or loss/change to your sense of smell or taste).

You're waiting for a coronavirus test result, or have tested positive and have coronavirus.

You live with someone who has symptoms, is waiting for a test result or has tested positive

Follow the latest NHS advice HERE.

Sport Protocols (from 12th April 2021)

2021 BE Rules and Members' Handbook (Please login to view)

Prize Money Claim Form

Download HERE

RETURN TO SPORT PROTOCOLS