Sport Protocols

As we resume eventing our focus remains on keeping all participants safe, whilst enabling everyone to enjoy a competition experience as close to normal as we can.  We continue to work in line with current government guidance and will update protocols as restrictions change.

We would like to take this opportunity to thank you all for your patience and support and look forward to seeing you all out eventing soon.

View our guide for Returning to Eventing HERE (Updated 13 October 2020)

Download Prize Money Claim Form HERE

FAQs: Local Restrictions and BE Protocols

Q & A

Where can I find the sport resumption fixtures calendar?

An up-to-date schedule can be found HERE. Currently, this has been updated to reflect events running in July and August. The calendar will soon be updated for September and October, but as previously stated we expect the current schedule to remain mainly unchanged.

Will the sport look different when it resumes?

Yes, British Eventing has been given the green light to resume our events based on the protocols we have in place. An overview of what to expect can be found below.

Are there guidelines in place for volunteers?

Yes, BE has provided guidance to organisers and each event will have a policy in place for their volunteers. Venues will be providing hand santiser and PPE will be provided for roles where appropriate. Volunteers are encouraged to bring their own food and drink and briefings will be done online. Where possible it is encouraged that own equipment is used i.e. clipboards and equipment that is provided will be done so in a way to minimise contact. Whistles which are provided are to be kept by Fence Judges. Where volunteers are from the same household or bubble, they will be able to work in pairs, otherwise volunteering roles will be separate and in line with social distancing requirements. We would encourage anyone who has been advised that they are more vulnerable to continue to follow government advice.



You will enter online in the usual way.  You will be required to pay your start fee with your entry – this will be refunded to you after the date of competition if you do not start the competition.  Please ensure when making your entry that you tick the box and add the fee.  Your entry will not be accepted without a valid start fee being paid.

Ballot Date

The timescales between events opening their entries and their ballot date will be shorter to what members have previously experienced.  Numbers of competitors will be reduced and normal ballot procedures will apply.

Number bibs

You will also be required to print your own bib numbers and bring them with you to the event.  A template will be made available to you. Competitors can write their number on an A4 piece of paper, but it must be clearly legible.

Remember to print one for each side of your number bib, and some events are requesting you display your number in your vehicle (please check the Newsflash, on the event's page under Fixtures and Results, for more details).


Download number template for rider numbers 1 - 999 (Word Doc)

Download number template for rider numbers over 1000 (Word Doc)

Number template for rider numbers 1 - 999 (PDF)

Number template for rider numbers over 1000 (PDF)


Cross country course walking

Pre-event cross country course walking will be available as per the BE Rules.

The measures are in place to minimize contact with officials on event, but also minimizes contact via handling of paper and money.  We will continue to review all guidance from the government and update our protocols as necessary.

On Event

Owners, Grooms and Spectators

You need to ensure you know how many people are allowed to accompany you:

  • One rider and one support per horse.
  • One owner per horse / Two owners per horse if from the same household. Membership cards to be shown or NO Entry. For events in Scotland – NO Owners permitted.
  • Eventing will resume ‘behind closed doors’ without spectators.
  • Children – . A maximum of 2 x Children of 11yrs old or under (connected to the rider) may attend and must stay under the direct supervision of the support team and or owners.
  • Children over 11 years of age may attend if competing or where they are the support person for the rider permitted by these protocols. All children must abide by the protocols for sport resumption.

For details on support for international long format events, please read the Sport Resumption Protocols HERE.

Under 18 riders - support:

Parents/Guardians and Children

  • Two parents/guardians are allowed, if absolutely necessary.
  • If two parents attend, no other owners will be permitted. For events in Scotland, one parent or guardian of an U18 rider or vulnerable adult may attend.

Hat Tagging

Please contact an appropriate Steward or Information Point if you require hat tagging, which will be done in adherence to social distancing guidelines. 


You will be parked at safe distances from each other.  Current recommendations are 10m apart if there is tying up allowed on both sides of your box; 5m where tying up is on one side only, and 3m apart where there is no tying up allowed.  This allows social distancing to be maintained.  You should maintain social distancing from everyone other than those from your own household or bubble.

Passports and Numbers

You will not need to go to the entries secretary to have your vaccination record checked or to collect your number.  The vet and BE Officials on site will carry out random vaccinations checks in the horsebox park,  and so you need to still remember to have your horses’ passports with you, but you will not be required to present your passport on arrival. 

You will have already printed your rider number/s and brought them with you.

Warm up

The warm up area for each phase will be clearly marked to show the number of horses allowable in each area.  A steward will be managing this.  You will not be able to enter if it creates overcrowding.

You are expected to ride on your allocated times. If you do not do so, you risk being unable to compete.

We ask that competitors maintain social distancing when riding and, once you have finished competing, you leave the site as promptly as possible.


When events resume, we will be following strict social distancing guidelines and will be restricting the number of riders allowed in collecting rings. In order to allow the maximum number of riders in to a collecting ring, and to avoid groups gathering to take part in guided courses walks, BE80(T) and Youth Coach support will not be available at least for the start of the 2020 resumption calendar.  This will be changed only when government guidance allows us to do so. In addition, no other persons will be allowed in any warm up area.


On-event catering may be provided in line with current government guidance.

Scores and Prizes

No scoreboards or screens will be used on event and all scores will be accessed online. Formal prize-givings will not take place and any prize money that is awarded will be paid by BACS.

Awarding prize money is not mandated and, if given, it will be paid by BACS, competitors need to ensure they have emailed an Online Prize Money Claim Form to the Organiser.

Rosettes and Prizes in Kind - If awarded, will not be on event, check event policy for details of distribution.

Dressage Sheets

The dressage judge may bring a writer with them from their own household or bubble. If this is not possible, the judge will write the score for each movement and the collective marks, and will write comments for the collectives only.

The policy for returning Dressage Sheets to be detailed in Event Schedule. Several options may be available: SAE Envelopes, Ability to photograph sheets at Information Point before sheets can be released or a drive through collection on exit, if the organiser is employing a data capture process, and the sheets can be released in time to satisfy the Arrive, Compete, Leave protocol.


Dogs are allowed and should be kept on leads at all times.


Media Accreditation is allowed, restricted and by prior approval. Photography and video sales will be allowed, with online sales only.

Toilets and Waste Management

Toilets will be provided, serviced and cleaned regularly. Hand santising stations will be provided and members are encouraged to take home their rubbish where possible.

Overnight Stay and Onsite Stabling

Please read the full Sport Resumption Protocols HERE.

Post Event

Objections & Scoring Queries

If you have a query regarding scores or have an objection these will be dealt with over the phone or by email with the BE Technical Adviser and/or BE Steward for the competition.


What is the current situation with vaccinations?

We are aware that some members will not have been able to have their horses vaccinated during lockdown. On the advice of our Chief Veterinary Officer that the risk of Equine Influenza is currently low, we will have an amnesty on the requirement for a booster within 6 months prior to the date of competition, effective from 1st July through to the end of October.

For clarity, horses competing in national classes during the 2020 season must have up to date annual vaccinations. The requirement for the horse to have had the most recent booster within the six months and 21 days prior to the competition will return for the 2021 season.

If your horse has missed the annual vaccination renewal date ( i.e. 12 calendar months after the last recorded vaccination in the passport)  then you will need to restart the course of injections again before competing. This means you need to have had a first and second vaccination within no less than 21 days of each other and 7 clear days after the second vaccination before the date of competition. 

Those competing at FEI events will require vaccinations in line with FEI requirements.

Vaccination Amnesty Ends 31 October 2020

Anyone competing with BE after 31 October 2020, including the BE Jump Training and Arena Eventing Series (starting on 8 November), will be required to follow the BE vaccination rule as per Rule 10.2 of the BE Rules and Members’ Handbook. View HERE.

Those competing at FEI events will require vaccinations in line with FEI requirements.



View the latest update on Championships HERE.

Science Supplements Cup

Following discussions between British Eventing, Science Supplements and host venue Badminton, it has been agreed that due to the popularity of the series the 2020 Science Supplements Cup will now be staged in 2021.

This means that those who qualified for the 2020 Championships will compete for their title at Badminton 2021. This Autumn, the only Regional Finals that will be staged for the ‘2020’ Cup will be for competitors previously entered into a Regional Final that was cancelled or abandoned due to poor weather and then COVID-19. Please details see below.

Those that have already qualified for a Regional Final for a place in the Science Supplements Cup 2021, will be able to roll over their qualification to compete for a place in the Science Supplements Cup 2022.

Despite Badminton being able to accommodate both the 2012 (which was cancelled due to wet weather) and the 2013 Championships in the same year, the increased popularity and numbers qualified this year has made staging two finals in one year not possible.

Jude Matthews, BE CEO, commented, “We are delighted to ensure the dream of competing at Badminton for those who qualified this year has been secured for 2021. For those who have already qualified for a Regional Final for the 2021 Championship – as long as they are still eligible – will also now be able to carry this qualification over to the next year, for the 2022 Championships. This allows for competitors who will have missed out on the opportunity to qualify for a Regional Final for the 2021 Championships, the opportunity to aim for qualification at the end of this season and early next.”

Replacement Science Supplements Cup Regional Finals

The following replacement Regional Finals have been confirmed ahead of the ‘2020’ Science Supplements Cup, now being held at Badminton in 2021. These Regional Finals will be for competitors previously entered into a Regional Final that was cancelled or abandoned due to poor weather and then COVID-19.

  • Stafford, Staffordshire 12-13 September 2020: BE90RF
  • Bricky, Dorset 26-27 September 2020:  BE90RF and BE100RF
  • Norton Disney (2), Lincolnshire 16-18 October 2020:  BE100RF
  • Broadway (2), Worcestershire 17-18 October 2020: BE100RF

View the BE Fixtures Calendar for further details on entries opening and ballot dates HERE.

2019 Airowear BE80(T) Championship

Following the cancellation of the 2019 Airowear BE80(T) Championship we are pleased to confirm that Norton Disney (2) 16-18 October 2020 will host the rescheduled Airowear 2019 BE80(T) Championship. We appreciate that this has been a much-anticipated competition and we look forward to crowning our long-awaiting 2019 Champion. The 2019 Championship will be held as a stand-alone class at Norton Disney.

2020 BE80(T) Championship

*Updated 16/09/2020*

The 2020 BE80(T) Championship was due to be held for the first time as part of the Land Rover Burghley Horse Trials, which sadly has been cancelled. We are delighted to announce that Norton Disney (2) 16-18 October 2020 will be hosting this year’s BE80(T) Championship. This will be run as a separate section. Fittingly, Norton Disney Event Organiser and Course Designer Joe Weller has been appointed to design and build the new BE80(T) course at Burghley and promises to put on a spectacular course for this year’s competitors.

We appreciate that as a result of events being cancelled at the start of this season members may not have had the opportunity to gain their BE80(T) 2020 Regional Final qualifications. We are therefore extending the Regional Final qualification criteria from eligible combinations finishing in the top 20 per cent of each normal BE80(T) section held from 1st May 2019 to 30th April 2020 to the top 35 per cent.

The top 35 per cent of starters at each Regional Final will qualify for the Championship, this has been increased from the top 20 percent.

The timescales in which Regional Finals will be held has been extended from July and August up to the 19 September. Details of Regional Finals due to be held in September will be released shortly.

Refunds & Withdrawals

Refunds in the case of another lockdown

Due to the ongoing dispute with the underwriters, whilst we remain of the view that the policy did cover the circumstances under which we cancelled, it is currently uncertain whether any further lockdowns would be covered under the abandonment insurance policy.  We are preparing on a ‘worst case’ scenario basis that pandemic cover will not be available, and we have therefore agreed a Pandemic Refund Policy with our organisers.   

The amount refunded by the organiser will be a minimum of 30% of the net entry fee plus any applicable VAT, up to 3 days prior to the start date of the competition.  This is only the case for a pandemic related cancellation.  Each organiser can return more money if they wish and will publish any additional refund information on their schedule.   

We would recommend that members check the Pandemic Refund Policy for each event prior to making their entry. Details of any refunds provided in excess of the minimum will be shown on their schedule on the BE website. 

If it is agreed with the underwriters that cover for future lockdowns is covered by the policy, then all refunds would be issued via the policy and the organiser will not be required to refund entries as currently proposed.

Will the start fee be refunded?

Yes, the start fee will be refunded if you do not start the event.


Accepted entries are assumed to be competing unless they withdraw by notifying the Entries Secretary by email or text message. During the Event, entrants must withdraw by notifying the Event Secretary. Withdrawals are final and may not be retracted. 

If members have to withdraw due to quarantine or self-isolation the normal refund policy remains applicable as per the BE Members' Handbook.

Further Questions?

If you have any other questions about the return to eventing, please use the Contact us form and we will provide any follow up guidance or clarification, as necessary. Further guidance will be released soon.

Please stay at home if:

You have any symptoms of coronavirus (high temperature, new, continuous cough or loss/change to your sense of smell or taste).

You're waiting for a coronavirus test result, or have tested positive and have coronavirus.

You live with someone who has symptoms, is waiting for a test result or has tested positive

Follow the latest NHS advice HERE.

Prize Money Claim Form

Download HERE

Rule Changes 2020

Return to Sport Protocols