Finances

A well organised BE90 - Novice event should be able to show a small but reasonable financial return if the capital outlay is written off over approximately three years. Any surplus can be increased through a main sponsor or section sponsors for the prize money and any secondary sponsorship for items such as cross country fences. 

There are many things to take into account when considering the financial implications of hosting a one day event. In some cases, a rent is paid for the use of the ground, whilst others make a donation to organisations such as local hunt or Riding for the Disabled, for the services they provide. The items of income and expenditure which might apply are listed below.

Income 

  • Entries                                                                    
  • Stabling
  • Fence sponsorship
  • Tradestands
  • Hospitality
  • Programme advertising
  • Programme sales
  • Catering
  • Car park
  • Membership
  • Loans
  • Donations

Expenditure

  • Prize money
  • Stabling
  • Withdrawal refunds
  • Advertising
  • Programme design/printing
  • Car passes
  • Administration
  • Communications
  • Insurance
  • Judges' and officials' expenses
  • Stands
  • Toilets
  • Catering
  • Veterinary cover
  • Medical cover
  • Commentator equipment
  • Directional signage
  • Ground costs
  • Badges, flags and whistles
  • Capital expenditure
  • BE Affiliation fee and levy

Financial support

Loans may be made at favourable terms in order to help you pay for the building of the cross country course. The sums available will not cover the whole cost of the course but they assist and are usually repayable over the three years. British Eventing also has a Development Fund which events can apply to for funding with specific projects such as developing a cross country course. 

For further information on BE loans and Development Grants please contact Stephanie Toogood on stephanie.toogood@britisheventing.com

For further information on running a BE event and to register your interest please contact sport@britisheventing.com

Insurance

As soon as your event is affiliated, British Eventing insurance covers those working on the course against personal accident, and during the event it covers all officials and helpers against accident and the event organisers against public liability. As an organiser it's important to consider the cover you want if the event is cancelled. BE automatically reimburses the money that you must refund to the competitors but you may wish to cover your expenditure on tentage, loos, catering and trophies etc.