The Role of Scorer with British Eventing
About the Position of Scorer
Each event is allocated a Scorer by British Eventing to oversee the timetabling of the event, competitor timings and scoring to deliver an final result for the competition. A BE Scorer is a part-time paid position based on a number of allocated days for each event where the scorer is deployed. Mileage and expenses are also reimbursed.
Duties of the Scorer at an Event Include
Scheduling event timetable.
Sectioning of multiple riders.
Setting complete times after withdrawals
Manually scoring at events.
Use of computerised scoring system on a BE laptop.
Manage an on-site volunteer scoring team at each event.
To fully appreciate the overall co-ordination, score collection and distribution of scores throughout the event.
To know when to troubleshoot and resolve minor difficulties before they become a major problem.
To understand the use of BE database and validity of entries in order to avert incorrect placing of ineligible competitors.
The scorer’s first involvement with an event is timetabling. Received entries are given to the scorer as either original entry forms or electronically when they are checked for validity and eligibility via the BE database. Individual times are allotted to each horse and rider in each phase to include riders' requests. The biggest problem in the process is usually a highly complicated list of multiple riders, who often have four or five horses apiece. Last minute telephone alterations and substitutions can seriously affect the whole day.
With times safely on the website, the car is packed with all the paperwork, printer, laptop, cabling and, most importantly, ‘surge protector’, blank paper, a huge selection of pens and pencils, and all the sundries and spares that might be needed over two, three or more days of competition – usually referred to as the panic pack!
Sufficient copies of the timetables and running orders have to be photocopied for distribution to Officials, Stewards, helpers and the media.
Scoring teams – and it really is a team effort – usually consist of a BE Chief Scorer with a minimum of five helpers to cope with all the various tasks. As well as these, score collectors for all phases and scoreboard writers are kept busy. Dressage sheets arrive first, all need adding, independently checking and ‘cribbing’ (converting good marks to penalties). These scores are entered on the computer (and a manual back up kept on Master scoresheets in case of power or IT failure), then circulated by paper, radio or phone to the scoreboard, show jumping and XC Control (the latter two to help with provisional scoring). About an hour after the start, SJ scoresheets arrive; these too are checked for addition and time penalties, then entered and circulated. Everyone mucks in and helps with all these jobs, although the BE Scorer usually operates the computer.
Cross Country, Dressage & Showjumping
Cross-country starts about ¾ hour after show jumping and the fence judge sheets and time cards arrive. At this point the team splits so that two people concentrate on dealing with the collating of the fence judge sheets. The remainder continue with dressage, Show Jumping & Cross country times. The time taken by each competitor has to be calculated, checked and converted into time penalties – either for going too slow or to fast – and these too go to the computer and scoreboard. And as soon as scores for a competitor over all the XC fences have been received, the total is passed to the Chief Scorer who enters it on the computer system and then, together with that competitor’s overall total, it goes on the scoreboard as swiftly as possible.
As more scores come in, it is possible to start to rank the sections. Results can be printed off straight from the computer for the prize giving and any delay is usually due to a score query or objection.