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Board Meeting Notes 2018

   
  • 180206 - February 6

     

    The Board met on February 8 at BE HQ and all Directors were present

    • Invited to the meeting for relevant Agenda Items were Tim Holderness Roddam, Andrew Kirkby, Nish Punj and the 2 Make Positive Project leaders.
    • The Selection Policies for the 3 Youth Teams were approved by email prior to this Board meeting.  The U18 Regional Team selection policy, which follows the same principles as the International Team Policies, were approved.
    • Nigel Taylor updated the Board on preparations for WEG and David Holmes gave an update on a recent BEF World Class Steering Group meeting where responsibilities on team selection between the Olympic Disciplines and World Class were agreed.
    • The Directors reviewed the draft Final Accounts for 2017 pending the Audit later this month.
    • The Board thanked Chris Farr (who finished middle of February) for his tremendous contribution to the Sport over the last 13 years and wish him well in his new ventures.  His departure provides BE an opportunity to review the role and explore ways in which the various areas can be fulfilled without a direct replacement. This is still ongoing at present.
    • Directors discussed the ITTP project with the 2 Make Positive Project Leaders and BE’s Project Team.  An update has been posted on the ITTP Update page here
    • Jane Peters gave an update on the latest T&E committee meeting .  The T&E strategy is being updated and will be presented to the Board at their next meeting in April.
    • The Marcomms team held an Event Organisers Commercial Forum recently to introduce the Commercial Guide for Organisers to support events (both lower level as well as international) in their sponsorship searches.  This Forum received some very positive feedback and the team will support events where they can in their search for sponsors.
    • Les Smith updated from the recent Sport Committee meeting including the ‘One Fall and Out’ rule.  We published a news release about this rule amendment here 
    • We have advertised for two Board Directors to be appointed to the Board, applications closed Feb 27. 

    Next meeting will be April 10 at BE HQ

     

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  • 180410 - April 10

     

    Board met on April 10 2018 at the RAU, Cirencester

    • The chairman opened the meeting expressing the Board’s sadness of the passing of two previous Chairmen of the Board, Sir William Aldous and Mike Tucker.
    • Apologies received from Fiona O’Hara
    • The chairman welcomed new directors Jude Matthews and Gary Parsonage who were appointed by the Board in March. Jude will co chair the Commercial and Marketing Committee with Guy Prest whilst Gary will co-chair the International Committee with Nigel Taylor. Gary will focus on Ponies, Juniors and CIC** whilst Nigel will focus on Young Riders and Seniors (where he is a Selector).
    • Karen Bartlett of Saffery Champness, BE’s appointed auditors, presented the 2017 Audited accounts and a clean Audit report to the Board for their approval.  The accounts were approved by the Board for sign off. 
    • The Board reviewed the Terms of Reference for the Finance, T&E and International committees and following final review by the Directors these were approved.  Once minor updates have been made these will be available on the BE website. Other Committee ToR will be reviewed once the committees have done these and forwarded to the Board for their approval.
    • The Directors reviewed the Management accounts and WM and DH answered questions. 
    • The Equirating project is continuing as the Board is committed to this important project as a part of it’s commitment to Risk Management.  Future funding of the project needs to be agreed but could include a commercial partner.
    • Nigel Taylor left the room whilst Directors and Senior Executive discussed the situation around the cancellation of Aston le Walls (X).  PH and DH will manage the outcomes of the discussions.  Nigel Taylor returned to the meeting.
    • The Board discussed the effect of the recent unprecedented weather on the Fixtures Calendar and the processes that are in place to manage this – with particular focus on communications to members.
    • Committee minutes from the Finance Committee, Commercial Committee and International Committee were reviewed and relevant chairmen answered questions. 
    • The World Class Eventing Manager visited the WEG Site at Tryon, North Carolina, USA for a recce and his report had been circulated to Directors.  The visit provided some valuable information regarding the cross country element which will be influential.
    • DH and PH updated on the IT project.  An ITTP update will be published here soon. 
    • The new BEF Chief Executive, Chairman of the BEF Board and Chairman of the BEF Council have been appointed.  Full details can be found on the BEF website 
    • The BE strategy review will be arranged for the end of this year.  Jane Peters, Chairman of the T&E committee, presented the T&E strategy which the Board approved.

     

    Next meeting will be June 12 at BE HQ.

     

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