Information on what is involved when Volunteering at Horse Events
 
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Volunteers Frequently Asked Questions

   

Below are some of the most frequently asked questions about helping at BE Events.  If you still have questions once you have read these please do not hesitate to contact the BE office on 024 7669 8856. 

I love Eventing, but don't have a horse – how can I be involved?
What roles are there?
Do I need training to volunteer?

Can I volunteer on my own?
I am a competitor as well, are there any advantages?
How do I put my name forward to help?
What about my personal data?


I love Eventing, but don't have a horse – how can I be involved?

You can be involved with BE Events even if you do not compete. The average One Day Event run over one weekend needs approximately 150 volunteers to help with fence judging, dressage writing, collecting ring stewarding, car & lorry parking, catering and much more. Most Events do have a loyal band of helpers but most usually need more help.

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What volunteer roles are there?

  • Fence Judge
  • Score Collection
  • Dressage Writer
  • Dressage Steward
  • Scoreboard Writer
  • Scoring Team
  • Secretary
  • Tradestands
  • Lorry/Car Park
  • Catering
  • Programme Sales
  • Arena Party
  • XC Control Team
  • and more!

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Do I need training to volunteer?

No, you will get a full briefing on the day from professional BE staff or the Event Organisational team. However, some understanding of Eventing will help. If you are not sure about anything on the day, do ask the Organiser, Event Secretary or the person who coordinates the volunteers. British Eventing has fence judge training days which usually start in February and go well into the season and are held across the country. We will keep you informed either by email, via a mailing or our website.

Its best to gain experience at the lower levels and build up to some larger fixtures – fence judging at Badminton and Burghley is a great honour and takes many years of experience!

And don't forget, it is not just about fence judging, there are many other ways in which you can be involved with an event.

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Can I volunteer on my own?

Yes, the Event usually can use every pair of hands that is on offer. And they can pair you up with someone if necessary. If you can bring a friend, even better. But as ever, talk to the Organiser, Event Secretary or the person who is coordinating the help.

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I am a competitor as well, are there any advantages?

We especially encourage competitors to help out at Events. As volunteers and helpers are crucial in keeping an Event going, you are in fact helping your sport to keep going.  Unfortunately, it can sometimes reach a situation that if there not enough volunteers an event has to cancel.  

And as a competitor is it worth knowing that some organisers do give preferential treatment to those that help at their Events but this is entirely at the organiser's discretion.

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How do I put my name forward to help?

You do by simply contacting the Event Organiser of your chosen event - all Event contact information is available on this website in the BE calendar.

 

British Eventing's Volunteer Database

However BE also holds a central Volunteer Database for people to register on, if they wish.  The main reason for the Database is to be able to provide back up to event organisers who may find themselves short of help.  Additionally, by being on the database you are a fully recognised BE Volunteer.  There are no obligations to be on the database and the registration is completely free. Simply tick the volunteer tick box on the life time registration for you to be registered on the Volunteer Database. 

Please be aware that being registered on the BE Volunteer Database does not mean you will automatically be invited to help at Events. All Events organise their own help but if an Organiser finds their Event is short of help, upon their request, BE will send them the database and they then start contacting people on the list. You might get a call asking for your help but then again you may not.

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What about my personal data?


British Eventing is registered with the Data Protection Registrar and the information you give us is used for this one purpose only which is to potentially supply your name and contact details to organisers for event volunteering only. The Volunteer Database does not get used for anything else.

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