British Eventing IT Transformation Project - British Eventing
 
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British Eventing IT Transformation Project

   

The IT Transformation Project (ITTP) officially launched in mid-January 2016 starting with the Discovery Phase, with the project starting fully in June 2016. Below you will find the latest update along with a link to the previous updates:

 

June 2018

Website

It had originally been planned that we would ‘go live' with the new website in July, however given the complexities of the project, plus the fact that the website is heavily used to make entries,  the new website is now intended for launch once the season has finished in order to avoid disruption to competitors. In relation to the budget for the project there is close scrutiny by the Board who receive weekly updates from the Project Board.
 
Entries and Results
 
Members will continue to enter events in 2018 and 2019 using the current entry platforms available namely BE and BDWP, and Organisers and their Entries Secretaries will also continue to use their entries administration system of choice.  In 2019 British Eventing will be launching a new and improved entries system which will take the best parts of the current BE entries system and that of BDWP which will be fully integrated into our Salesforce database.
 
The Entries, Administration, Results and Scoring parts of the project, also known as ‘EARS'  (Release 2 of the I.T. Transformation Project  ) will continue to be developed over 2018 and 2019 with the intention that this will be in widespread use in 2020.  This will coincide with the BDWP system coming to a close at the end of 2019 due to Paul Harris' retirement. 
 
This has been one of the most challenging aspects of the ITTP due to the complexities of  all the various elements that the Developers have needed to consider, for example multiple classes, validating MER's, timetabling, sectioning of entries  and so on. 
 
Looking at each aspect in turn:
 
Entries: the entries system is under development and will be completed to coincide with the launch of the new website. 
Administration of entries: will continue to be developed over 2018 and trialled in 2019. 
Results: will be uploaded from the new Scoring Application used by Scorers and results will be able to be viewed on the new website.
Scoring: the scoring element has been developed as a stand-alone Application so that it can work off and online at events. The development is nearing completion and we are planning field trials before the end of this season.  
 
We are currently also undertaking an independent review of the various EARS options/solutions – with a report due back to the Board in early June.
 
Finally members will be aware of changes that have been made to the BDWP entries system recently whereby users have to enter their BE Membership and Horse Registration numbers. These changes have been made in order to meet certain GDPR requirements and we are continuing to work with BDWP to review these processes. We apologise for any inconvenience that was caused whilst the changes were implemented.
 
 
Database
 
The Salesforce database (Release 1 of the I.T. Transformation Project) was completed and launched in December 2016. It is currently used internally in the British Eventing office, and once the new website is live (Release 4 of the I.T Transformation project), members and all external users will also be working directly with the Salesforce database.  The Training & Education booking system has been completed and will be launched to coincide with the new website launch, and the Safety Application used by Technical Advisors to input important Risk Management data has successfully been in use since last season.
 
We will continue to post regular updates on the progress of the various elements of the I.T Transformation Project in order to keep all our stakeholders informed. 
 
 Previous updates can be found HERE