British Eventing IT Transformation Project - British Eventing
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British Eventing IT Transformation Project


The IT Transformation Project (ITTP) officially launched in mid-January 2016 starting with the Discovery Phase, with the project starting fully in June 2016. Below you will find the latest update along with a link to the previous updates:


10th May 2017

Following the last board meeting 12th April 2017, increased project spend and timelines presented by project steering were approved. These are for some change requests relating to the Entries Administration Results and Scoring, or EARS, system (Release 2) which will improve the ease of use for scorers and entry secretaries.

British Eventing Organisers Association (BEOA) IT working group conference call was held on the 27th April to update them on progress and to share our plan for the presentation after the BEOA AGM at Badminton.

Release 1 (CRM database): has transitioned to Managed Services support now and our next priority is for BE IT team to complete data cleansing in both systems – the existing database and the new Salesforce database. There are still some bugs being detected however the number and frequency are diminishing significantly.

Release 2 and 3: Following the approval of the Release 2 Change Requests, Makepositive are now working on the changes. A follow on workshop will be set up soon with the EARS Working Group.

The EARS system will be mandated to BE Events in 2020 however it is very much hoped that following the trial this year and launch at events using the BE system next year most events will migrate towards using the system prior to 2020.

The EARS trial planning actions are now in progress. The aim is that this will go ahead after User Acceptance Tests (UAT) have been completed towards the end of July. August to the end of the season will be used for field trialling at selected events – we will be working with the EARS Working Group and Organisers to agree this plan which will need to take into account the varying complexity of events. The trial will run alongside of the events scoring team so as not to create challenges. During the trial periods of time will be factored in to allow bugs detected to be fixed before the next phase of trialling.

There will be extensive training for Scorers and Entries Secretaries before the start of next season on how to use the EARS system.

User scope documents are being reviewed for Release 3 (Safety and Training & Education). The Safety application used by Technical Advisers (TA) for all BE Events has been prioritised within this release and TAs will receive training shortly on how to use this.

Release 4 (website): is currently on hold and development will restart again once Releases 2 - 3 have completed. The user scope document for the new website is currently in progress, planned to complete by the end of May.

All previous updates can be found HERE